3BB Contracts Administrator (Projects)

Posted 10 months ago

The Contracts Administrator is responsible for supporting projects across 3BB services including recruitment, workforce services and equipment hire. You will be accountable for a range of activities including initiating, planning, support, administration, management and close-out of Contracting activities, ensuring governance and accuracy as well as recruitment, onboarding, accounting and payroll support.

Job Title: Contracts Administrator (Projects)
Location: Projects, Office & Project sites
Reports To: Operations Manager

  • What you’ll do
    • Uphold and undertake best practise Contracting and Procurement processes, procedures, guidelines, tools in line with 3BB governance.
    • Play a key partnering role with contractors, vendors, suppliers (risk based).
    • Ensure contracts for provision of goods and services are performance based and utilise appropriate mechanisms to manage risk to tolerable levels on both contracting entity sides.
    • Ensure all SOW’s, key market engagement documents and contract types/mechanisms are selected on a basis of minimising 3BB’ Contractual and Commercial risk exposure, and are supported by clear requirements/deliverables and associated risks are mitigated to tolerable levels, including close collaboration with 3BB Corporate Commercial teams as appropriate .
    • Responsible for obtaining all internal contract approvals signatures, including preceding shortlisting, recommendation to award, Contract Authorisation Form preparation etc.
    • Manage the requirements for payroll.
    • Manage the payable and receivables and appropriate cost allocation within the MYOB accounts system.
    • Laisse with the external accountant as required.
    • Facilitate / participate in project kick-off meetings for works under contract (services, goods supply, site works).
    • Assist the Administration officer with Commercial engagement on all complex/high risk Supply and Site works contracts
    • Fulfil Contract Administration support across contracts including assessment of Progress Claims / invoices, management of variations, identify and exercise OEM/ Vendor Expediting strategies (de-risking) for Supply contracts, Commercial/Contract Close-out requirements and engagement in Dispute Resolution as required.
    • Provide general purchasing support to Projects team including vendor pre-qualification, setup/preparation of purchasing requisitions, follow up of POs, Terms and Conditions, and liaising with 3BB accounts team where necessary.
    • Provide Change Management support /contractual interface for any changes, variations under Contract with appropriate supporting documents.
    • Develop documented processes for standard tasks. Utilise business tools for meeting collaboration and providing timely email correspondence.
    • Act as Safety Leader and within site procedures and rules when at site.
    • Assist in the compliance requirements required for personnel and equipment entering site
    • Assist in the onboarding of personnel onto site
  • What you bring
    • You will bring a willing to make a difference and an element of fun to join in our team, in addition you will:
    • Tertiary qualifications in Business Administration/Law and/or Engineering, Construction Management (Contract management focused) would be highly regarded.
    • Demonstrated experience in a similar capacity in a Projects environment/capacity (Sustaining and/or major Projects) across resources and/ or professional services industries.
    • Commercial understanding/capabilities including Contract Management knowledge and practical application, together with exposure to Project Management.
    • An excellent understanding of statutory requirements, company policies and procedures and how these operate during the life cycle of an asset
    • Capability to manage multiple tasks within competing priorities / timeframes and other constraints.
    • Working proficiency in MS Office suite, SharePoint, and MS Teams; and base User knowledge of EERO , MYOB or equivalent.
    • Exceptional communication skills including interpersonal, negotiation, influencing, verbal and written; building relationships at all levels that are valued and sustainable.
    • Developed listening skills and ability to ask necessary questions to obtain a perfectly clear understanding of requirements before commencing work.
    • Good office management skills (updating of relevant documentation, registers and files).
    • Excellent time and priority management skills requiring a high degree of accuracy and decision-making.
    • Problem-solving, structured and systematic approach with enthusiasm, commitment and self-direction.
    • Current ‘C’ Class drivers licence.

This position description is general in nature and is not intended to be all inclusive. Descriptions may be modified or responsibilities changed.

Close Date: 11th August 2023

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